This article - intended for Buyers - is designed to give an overview of DeepStream’s Drive module and help you understand what each part of its dashboard does, giving you a clear starting point before diving into specific tasks or setup guides.
The Drive module of DeepStream empowers organisations to securely upload, store, and manage internal company documents in a centralised space accessible to the entire team. It streamlines document organisation with structured folders, supports collaboration through shared access, and enables visibility by allowing selected documents to be published publicly on company profiles. Whether for internal coordination or external transparency, Drive ensures your documentation is well-organised, easily accessible, and aligned with your operational needs.
Documents tab
The Documents tab in Drive is your centralised space for managing all company documents uploaded to DeepStream.
This tab provides a clear, sortable table of all uploaded files, showing the following details for each document:
Name – The title of the document. Expired documents are shown in red with an icon to that they should be updated.
Type – The file format (e.g., PDF, XLSX, DOCX).
Visibility – Indicates whether the document is Internal (only visible to your organisation) or Public (visible on your company profile).
Uploaded – The date the document was added to Drive.
Expires – The document’s expiration date, if set. Expired documents are highlighted in red for easy identification.
You can add documents by clicking the '+ Add documents' button and selecting the files you want to upload. Once uploaded, documents can be edited to update their visibility settings or expiration dates by using the 'Edit' button next to each file.
Bulk actions are also supported: use the checkboxes on the left to select multiple documents and apply download or deletion actions from the 'More actions' dropdown.
⚡ Top tip: Read more about adding, editing, downloading and deleting documents in this article.
This view is useful for maintaining an up-to-date and compliant documentation library across your procurement and legal teams.
History tab
The History tab provides a detailed log of all document-related activity within the Drive module, helping ensure transparency and traceability.
Each row in the activity log shows:
Date – When the action occurred.
User – Who performed the action.
Name – The name of the document involved.
Type – File format.
Visibility – Whether the document was set to Internal or Public.
ID – The document’s unique identifier.
Expiry – Expiration date if applicable.
Action – Describes the event, such as Added new, Downloaded, Edited ‘Expiry date’ or Deleted.
This audit trail is especially useful for tracking document uploads and access history across the team. It helps ensure that all stakeholders are working with the most recent documents and that compliance-related actions (like updating expiring certificates or agreements) are well-documented.
For further analysis or record-keeping, the full activity history can be exported via the 'Download CSV' button in the top right of the tab.
Got a question or need clarification? Send us a message by clicking the Help chat button in the bottom right - our AI assistant, FIN, will help you right away, and connect you to our team if needed.