Upon signing in to DeepStream, you will be taken to your personal dashboard — your central hub for staying up to date. Here, you can quickly access the Requests and Contracts you have most recently been added to as a team member, as well as view notifications from Buyer companies.

The dashboard is your default landing page and serves as a launchpad for navigating the rest of the platform, including Pre-qualification, Requests, Contracts, Network, Reporting, and Settings. You can return to it at any time by clicking the DeepStream logo in the top-left corner of the page.

DeepStream Buyers will invite you to complete questionnaires to assess your fit with their requirements. If successful, your company will be added to the Buyers’ approved Supplier list and invited to participate in RFx.

After logging into DeepStream, and clicking on the Pre-qualification module at the top of the system, you will land on its dashboard, that is, the central repository for all Pre-qualification activities.

Here, under Received questionnaires, you will see a list of all Questionnaires that have been sent to you by Buyers. Each entry shows important details such as:

You can click on any listed Questionnaire to open it. Once inside, you can:

This dashboard helps you keep track of all your Pre-qualification questionnaires in one place, so you can manage, update, and complete them efficiently.

The Requests module is your central hub for managing all sourcing requests sent to your organisation by Buyer companies. This is where you will find RFQs, RFPs, tenders, and any other requests directed your way — bringing together everything you need to respond efficiently, in one place.

The module supports the full scope of request activity, including document exchange, qualification questions, pricing submissions, and auctions, giving you a clear and structured way to engage with Buyers throughout the process.

When you first enter the Requests module, you are greeted with a clean dashboard that provides an at-a-glance view of all requests your team has received — making it easy to track progress, pick up where you left off, and stay on top of both ongoing and past work.

On the left-hand side of the Requests module, requests are organised into folders based on their current status. The available folders are: Sent, Received, Public, Drafts, and Templates.

Unless your organisation operates as both a Buyer and a Supplier on DeepStream, the only folder you need to focus on is Received. When navigating to the Requests module, always ensure you are viewing Received requests — this is where all RFx activities you have been invited to participate in will appear.

This feature allows suppliers to easily check the status of their received requests at a glance.

Clicking on the Received folder opens a dedicated request table where you can view all your requests in a tabular format, offering a quick overview of each request. The Received requests table allows suppliers to easily check the status of their received requests at a glance and from here, you can further refine your view using a range of filters and sorting options. Note that the information displayed will vary depending on the type of requests being viewed:

Below the Request status folders section is the Tags section, where you can create and manage Tags to help categorise and organise Requests. Tags are often used to indicate categories such as location, product type, or project area, enabling easier retrieval and tracking of related Requests. To create a Tag, follow these simple steps.

Once created, Tags become visible and usable across your entire organisation, making them a shared tool for maintaining structure, enhancing collaboration, and improving overall visibility throughout the bidding process.

The Contracts module is your central hub for managing all contracts shared with your organisation by Buyer companies. This is where you will find executed contracts, ongoing negotiations, and any other contract-related activities directed your way — keeping everything organised and accessible in one secure place.

The module supports the full scope of contract activity, including storing executed agreements, managing negotiations, and tracking statuses, giving you a clear and structured way to stay on top of your contractual commitments with Buyers.

When you first enter the Contracts module, you are greeted with a clean dashboard that provides an at-a-glance view of all contracts your team has received — making it easy to track progress, pick up where you left off, and stay on top of both ongoing and past work.

On the left-hand side of the Contracts module, contracts are organised into folders based on their current status. The available folders are Sent, Received, Drafts and Templates.

Unless your organisation operates as both a Buyer and a Supplier on DeepStream, the only folder you need to focus on is Received. When navigating to the Contracts module, always ensure you are viewing Received contracts — this is where all contracts shared with you by Buyer companies will appear.

Clicking on the Received folder opens a dedicated contract table tailored to that category. From here, you can further refine your view using a range of filters and sorting options. Note that the information displayed will vary depending on the type of contracts being viewed:

Below the Contracts status folders section is the Tags section, where you can create and manage Tags to help categorise and organise Contracts. Tags are often used to indicate categories such as location, product type, or project area, enabling easier retrieval and tracking of related Contracts. To create a Tag, follow these simple steps.

Once created, Tags become visible and usable across your entire organisation, making them a shared tool for maintaining structure, enhancing collaboration, and improving overall visibility throughout the bidding process.

In the top-right corner of the platform, clicking the dropdown next to your initials reveals a set of additional modules and options. The most notable ones are outlined below.

This is where you can edit your company's basic information, contact details, and other profile settings.

If you want to work with multiple team members (or other departments), before adding them to any Pre-qualification questionnaire, Request or Contract, you'll need to invite them to the platform. The Manage team section is the place to do so. 

You can join and switch between companies if you are part of more than one organisation on DeepStream. For example, if your company operates multiple accounts based on geographical regions and you oversee more than one of them, this is where you can seamlessly move between those accounts.

This section allows you to manage your personal account details, including contact information, the companies you are associated with, and your notification preferences. You can also adjust formatting preferences here, such as language, region, date formats, and CSV separators.

DeepStream's Knowledge Centre is accessible from this same menu and contains a library of articles, videos, and short clips to help you get the most out of the platform. That said, if you need more immediate assistance, the Help Chat button in the bottom-right corner of every DeepStream page is always available to connect you with support.